Data Security

Privacy Policy & Data Security

Privacy Policy & Data Security
Market Accounting
Effective Date: 01/01/2025
Market Accounting (“we,” “our,” or “us”) is committed to protecting the privacy, confidentiality, and security of our clients’ personal and financial information. As a tax and accounting practice, we handle sensitive data and take extensive measures to safeguard it.
Information We Collect
In order to provide tax preparation, accounting, and advisory services, we may collect:
  • Personal identifying information (name, address, phone number, email)
  • Government-issued identifiers (Social Security numbers, tax ID numbers)
  • Financial and tax information
  • Business and accounting records
  • Documents and communications shared with our firm
Information is collected directly from clients or their authorized representatives.
How We Use Your Information
Client information is used strictly for legitimate business and professional purposes, including:
  • Preparing and filing tax returns
  • Providing accounting, bookkeeping, and advisory services
  • Communicating regarding services or accounts
  • Meeting legal, regulatory, and professional obligations
Market Accounting does not sell, rent, trade, market, or monetize client data in any form, for any purpose, or for any type of reward or compensation.
Secure Data Management & Transmission
SmartVault Secure Platform
For security and transparency, Market Accounting utilizes SmartVault to securely receive, store, and transmit sensitive personal and financial information.
SmartVault is a secure document management and client portal system designed for accounting and tax professionals and includes:
  • Encrypted data storage and transmission
  • Secure client portals for document exchange
  • Controlled access and authentication
  • Activity tracking and audit logs
Clients are strongly encouraged to use SmartVault instead of email when sharing sensitive information.
Internal Safeguards
We also maintain internal security practices, including:
  • Restricted access to client data on a need-to-know basis
  • Password-protected systems and secure devices
  • Ongoing software updates and security controls
  • Staff training on confidentiality and data protection
Email & Electronic Communications
Standard email is not always secure. While we take reasonable precautions, clients are encouraged to use SmartVault for transmitting confidential or sensitive information. By communicating via email, clients acknowledge the associated risks.
Information Sharing
Client information is shared only under limited circumstances, including:
  • With client authorization
  • With trusted service providers necessary to deliver services, under confidentiality obligations
  • When required by law, regulation, or legal process
Client data is never shared for advertising, marketing, data brokerage, or third-party promotional purposes.
Data Retention
Client records are retained only for as long as required by applicable tax laws, regulations, and professional standards. When data is no longer required, it is securely deleted or destroyed.
Regulatory Compliance
Market Accounting follows applicable data protection and confidentiality standards, including:
  • IRS Publication 4557 (Safeguarding Taxpayer Data)
  • Gramm-Leach-Bliley Act (GLBA), where applicable
  • Professional ethical and confidentiality requirements
Policy Updates
This Privacy Policy may be updated periodically. Any changes will be posted on this page with an updated effective date.
Contact Us
If you have questions about this Privacy Policy or how your information is handled, please contact:
Market Accounting
800 Roosevelt Road Bldg. C Suite 100 Glen Ellyn IL, 60137
info@marketaccounting.com
630-366-2080